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Although workplace productivity is greatly influenced by the actions of employees, workers are also only able to work as effectively as the tools that they are given. As a result, outdated equipment or electronics that are incompatible with corporate demands can reduce the ability for employees to perform well. This can further impact productivity by creating a work environment which is inherently stressful.
Using the Proper Tools can Benefit a Company Directly Through:
- Increased speed and capacity
- Systems and device integration
- Better overall efficiency
- Greater production value
Companies can also see a Positive Improvement in Areas such as:
- Employee morale and performance
- Increased productivity
- Effective project completion
One of the prevalent trends in technology that addresses the importance of the proper tools for the workplace is the integration of devices for multi-functionality. Since much of operations and record keeping is digitized across industries, the ability to enact data/file conversions through different mediums and software programs becomes a time saving benefit that also facilitates organization.
Beyond All in Ones
Sharp copiers and printers are an ideal example of how multi-functionality in technology is aiding efficient workplace practices. The basic applications to copy, print, and scan documents are enhanced through software programs for device integration, which lets employees attend to projects without the constant need to move from one station to another. The result is that work can be completed more effectively.
The remote access also extend to a virtual representation of the front panel, so that alterations in printing and copying can be attended to from the desktop as well as they could at the physical printer. This user friendly feature also means that employees do not need any special training in utilizing the remote front panel feature, since it is comparable to the actual device. With this greater familiarity of function, employees can also engage in practical troubleshooting without the need to involve specialized staff members.
The status of Sharp printers and copiers are also updated throughout the integrated network of devices. This allows employees to see whether a printer is available for a job, and it also alerts a worker as to when their task is done and at which device it is located. Office staff can benefit from the greater organization of projects and schedules, as well as the ease of locating documents that have been processed. This cuts down time through better use of resources, and through creating communication between devices in the network.
Benefits to IT Administrators
Administrators can also find a greater benefit in the utility of Sharp copiers and printers, since they afford greater control over practical functions. Actions such as fax routing and screen capture printing can be monitored remotely through the systems home page, which lets employees enact changes to the document formatting directly from their desk. This reduces the time that is spent traveling through the office when print, copy, or fax needs are applicable.
For conferencing meetings, Sharp copiers and printers can also be used in collaboration with Sharp Aquos Board, which allows for image capture from the board to be printed anywhere in the office building. As a result, meeting notes, project plans, and brainstorming no longer need to be transcribed for printing and dissemination, but can be immediately turned into a physical document that is quick to access. This also contributes to time and labor saving actions in the workplace.
Behind the Scenes in Business
Although many office workers are focused on functionality and efficiency that has an obvious impact on the ability to complete a project, support staff also plays an enormous role in keeping a company running. In many cases, IT staff becomes the foundation of productivity, since technological glitches can impact the ability to get work done.
Further utility is often noted in the convenience that Sharp copiers and printers offer to the support staff. IT departments are often overwrought with issues that require a physical presence to repair them. Sharp copiers and printers provide device integration options that can allow them to be monitored from one console, so that troubleshooting is also a streamlined task.
Sharp copiers are designed to address all of the factors that can influence completion. Status alerts for equipment are also received through the integrated system, and remote monitoring of servicing and supply needs means that the IT department stays aware of possible concerns for any of the devices in the office setting. As a result, staff members have the ability to log into the system through any of the linked computers, which means that most issues can be easily attended to from a remote location.
Remote Systems Monitoring also means Sharp Printers and Copiers will let the Staff know when:
- Paper is low
- Toner is depleted
- Paper is jammed in the printer or copier
- A miscommunication between devices has occurred
- There is a change in the deviceâ€™s status
- A critical issue has developed
Many of these issues can also be rectified remotely through the front panel or the home page, which can be simply accessed online. As a result, problems with an office printer can be resolved from anywhere inside or outside of the building, so long as the operator has the authority and access to do so. The network includes security protocols that prohibit hacking and unauthorized infiltration, as well as firewalls to keep the transmitted information safe.
More Practical Utilities of MFPs
Although there are occasions when physical presence is required to take care of a problem, employees will still find that Sharp copiers and printers include considerations for practical utility as well. This includes a retractable key board on the devices, which can be accessed when needed. When the key board is not required, it is safely housed within the equipment, which also saves space in the office environment.
These benefits can impact the company as a whole, but can also improve individual productivity for all staff members. The result is office equipment that truly works with and for the business and its employees.